What is happening?
Timeframes and instructions have changed for the submission of UKG Dimensions Timecards for the H and N pay runs due to the Christmas and New Year Public Holidays.
What do managers need to do?
As a UKG Dimensions Manager, you will need to make the following changes in UKG Dimensions as per the revised timeframes:
| Responsibility | Action Required | H Pay Run
Period Ending 25 DECEMBER 2022 |
N Pay Run
Period Ending 1 JANUARY 2023 |
H Pay Run
Period Ending 8 JANUARY 2023 |
N Pay Run
Period Ending 15 JANUARY 2023 |
| UKG Dimensions Manager | Pay Codes
Enter the following pay codes into UKG Dimensions:
|
WEDNESDAY 21 DECEMBER 2022 Before 12:00 noon |
|||
| Payroll Services | Stop Pay From Schedule
Payroll commence upload ‘StopPayFromSchedule’ code for PH
Note: N/A for Biometrics staff |
WEDNESDAY 21 DECEMBER 2022 at 3pm |
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| Payroll Services | Sign Off | EARLY SIGN OFF
Thursday 22 DECEMBER 2022 3pm (ALL COST CENTRES) |
MONDAY
2 JANUARY 2023 10am (ALL COST CENTRES) |
MONDAY
9 JANUARY 2023 11am (ALL COST CENTRES) |
MONDAY
16 JANUARY 2023 11am (ALL COST CENTRES) |
| Payroll Services | Funds/wages available to employees | Normal Pay Day | Normal Pay Day | Normal Pay Day | Normal Pay Day |
Please refer to the PH Matrix for Processing with Substitute Days for each award
Important Information
Employee pay will be impacted if the following occur after the StopPayFromSchedule code has been deployed:
- an employee has an existing shift in UKG Dimensions, or
- the pay codes PH or PH-JMS are entered
If this happens, Roster Managers need to delete the StopPayFromSchedule code in the Timecard to ensure correct payment for the Public Holiday.
Questions and support
Please refer to these guides:
- UKG Dimensions QRG: Manage Public Holiday Paycodes
- UKG Dimensions Public Holiday Process
For specific queries relating to this public holiday change, please contact UKG Dimensions Support on 03 8572 5605.
Approved by Rachelle Anstey