Public Holiday Payroll Actions for Managers

What is happening?

Timeframes and instructions have changed for the submission of UKG Dimensions Timecards for the H and N pay runs due to the Christmas and New Year Public Holidays.

What do managers need to do?

As a UKG Dimensions Manager, you will need to make the following changes in UKG Dimensions as per the revised timeframes:

Responsibility Action Required H Pay Run

Period Ending

25 DECEMBER 2022

N Pay Run

Period Ending

1 JANUARY 2023

H Pay Run

Period Ending

8 JANUARY 2023

N Pay Run

Period Ending

15 JANUARY 2023

UKG Dimensions Manager Pay Codes

Enter the following pay codes into UKG Dimensions:

  • PH
  • PH-JMS (Junior Medical Staff ONLY)

WEDNESDAY

21 DECEMBER 2022

Before 12:00 noon

Payroll Services Stop Pay From Schedule

 

Payroll commence upload ‘StopPayFromSchedule’ code for PH

 

Note: N/A for Biometrics staff

WEDNESDAY

21 DECEMBER 2022

at 3pm

Payroll Services Sign Off EARLY SIGN OFF

Thursday

22 DECEMBER 2022

3pm

(ALL COST CENTRES)

MONDAY

 

2 JANUARY 2023

10am

(ALL COST CENTRES)

MONDAY

 

9 JANUARY 2023

11am

(ALL COST CENTRES)

MONDAY

 

16 JANUARY 2023

11am

(ALL COST CENTRES)

Payroll Services Funds/wages available to employees Normal Pay Day Normal Pay Day Normal Pay Day Normal Pay Day

Please refer to the PH Matrix for Processing with Substitute Days for each award

Important Information

Employee pay will be impacted if the following occur after the StopPayFromSchedule code has been deployed:

  • an employee has an existing shift in UKG Dimensions, or
  • the pay codes PH or PH-JMS are entered

If this happens, Roster Managers need to delete the StopPayFromSchedule code in the Timecard to ensure correct payment for the Public Holiday.

Questions and support

Please refer to these guides:

  • UKG Dimensions QRG: Manage Public Holiday Paycodes
  • UKG Dimensions Public Holiday Process

For specific queries relating to this public holiday change, please contact UKG Dimensions Support on 03 8572 5605.

 

Approved by Rachelle Anstey

 



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